ÅÝܽ¶ÌÊÓƵ

• ITS home
• Help
• Services
• My IT account
• Security
• About

Questions and answers

278

How can I improve the layout of some text that I have imported into Word which has carriage returns at the end of each line?

If you simply replaced every return with a space or nothing, you would end up with the entire document as one paragraph. Instead you need to carry out a sequence of Find and Replace commands, as follows:

Microsoft Office 2016

1. From the Home tab, Editing Group, choose Replace.
2. In the Find What box, type ^p^p (this stands for two consecutive paragraph marks)
3. In the Replace With box type {} (or anything that is not already in the document).
4. Click on Replace All so that every double paragraph mark is replaced with {}.
5. Position the cursor back in the Find What box, and enter ^p (single paragraph mark).
6. In the Replace With box, enter a single space.
7. Click on Replace All - all single paragraph marks are changed to a space.
8. In the Find What box, type {}.
9. In the Replace With box, type ^p^p.
10. Click on Replace All - the double paragraph marks are put back.
11. In the Find What box, enter two spaces.
12. In the Replace With box, enter one space.
13. Click on Replace All - double spaces are changed to single spaces.

Your document should now look as it would if it had been typed into Word.